Inventory/Surplus

School Board policy requires the school district to keep an inventory of district property, with special attention for items that are attractive and/or theft sensitive.

When purchasing new equipment that falls into one of the categories to the left, district staff must contact thier building’s inventory control person, and request a tag for it. The Inventory Tag Report form should be filled out upon receipt of any equipment that needs to be part of the District’s inventory.

When moving equipment from room to room, staff need to fill out an Inventory Transfer Form. This keeps the record of where the item is up-to-date in our database. This same form can be used to mark items which have been lost, stolen, destroyed, or declared as surplus.

The decision tree can help staff determine the type of items that should be given an asset tag. There is also a list of commonly tagged items.

Staff who routinely move around the district with an item, like a laptop or handheld radio, need to fill out an Equipment Checkout Form. This helps the district keep track of items which are not normally in a specific location in the district. This would also apply to any items staff remove from their building and take home.

Here are the building-designated staff people assigned for inventory: