WASHOUGAL SCHOOL DISTRICT
2019-20 Position Opening
Open to the Public

 

ACCOUNTING MANAGER

8 hours per day (7:30 a.m. – 4:00 p.m.)
5 days per week (M – F)
260 paid days per year (September through August)
Rate of pay $31.46

Purpose Statement:
Provide an array of fiscal services relating to the school district’s General Fund, ASB Fund, Debt Service Fund, Transportation Vehicle Fund and Capital Projects Fund; ensuring that fiscal practices are followed and disbursement of funds is within proper and legal guidelines; and maintaining detailed records of all activities and transactions.

Essential Functions

  • Maintains a variety of fiscal information, files and records (e.g. grant claims & reporting, general ledger subsidiary ledgers, warrant log etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
  • Maintain and monitor annual budgets for grant programs and department budget.  Process grant claims timely and accurately.
  • Processes budget-related documents (e.g. journal entries, budget transfers, etc.) accurately and timely
  • Processes a variety of fiscal information (e.g. outgoing invoices, NSF checks, grant invoicing, district bank checkbooks, Clark County treasurer statements, cleared warrants, etc.) for the purpose of updating information and/or compliance with state and district accounting requirements.
  • Process and record all student related and food service related refunds, NSF payments and perform adjustments as appropriate.
  • Reconcile bank account balances, cash statements, deposits, etc.
  • Researches discrepancies of financial information and/or documentation (e.g. grant reimbursement, county treasurer statements, etc.).
  • Reconcile general ledger accounts for all funds. Reconcile receipts and disbursements to revenues and expenditures through an F197 monthly reconciliation process, to be done accurately and timely.
  • Assist in the audit of accounting records, including cash receipts, ticket sales, fund raising, account payable vouchers, purchasing card transactions  and revolving account reimbursement documentation.
  • Assist in writing and coordinating procedures to support the Business Services department, including auditing records to verify compliance to policies and procedures.
  • Keep current on applicable District accounting policies and procedures, State regulations and technology governing general accounting, specifically in General, Associated Student Body (ASB), Capital, Debt Service and Transportation Vehicle Funds.
  • Assist in the review of Associated Student Body (ASB) program activities by advising staff of legal and accounting requirements. Act as a resource person for District staff in the proper use of Associated Student Body (ASB) funds and account codes.
  • Responds to inquiries from staff regarding fiscal issues and assists sites and departments with running financial reports.
  • Supports the payroll and fiscal departments by proofing all documents before school board approval.
  • Assists in the fiscal year end closing, including expenditure and revenue accruals, journal entries, revenue carry-overs, balance sheet account reconciliations, and preparation of annual financial statements.
  • Assists the Director of Business Services in the preparation of the District budget, including grant/program budgets, and S-275 state reporting as required.
  • Cooperates with the auditors and provides information as required.
  • Support office staff as needed in answering and directing incoming phone calls and visitors to the District Office, making referrals as necessary.
  • Notify appropriate authority immediately in the event of any incident occurring on school premises.
  • Perform such other accounting and payroll duties consistent with professional competence as may be assigned.

 

Job Requirements – Skills, Knowledge and Abilities

  • Ability to communicate and carry out applicable state and federal laws, District policies and procedures.
  • Possess comprehensive knowledge of accounting and personnel rules, regulations and procedures.  Including, but not limited to Generally Accepted Accounting Principles (GAAP) and the Accounting Manual for Public Schools.
  • Knowledge or experience with the WesPac Financial Management accounting system.
  • Direct experiences with governmental fund accounting (modified accrual basis of accounting) and federal and state grants.
  • Knowledge of or ability to learn the process of developing ad hoc reports from the accounting system, and ability to interpret accounting information from financial reports.
  • Possess competent record keeping skills.
  • Possess computer skills/experience including word processing, spreadsheet, database, google office applications, or similar technology.
  • Ability to problem solve and work with others as part of a team.
  • Ability to establish and maintain effective and cooperative working relationships with students, parents, staff and the general public.
  • Ability to work independently and flexibly having minimum supervision in a very close office setting.
  • Ability to work within the constraints of constant interruption, meet deadlines, perform under pressure and multitask.
  • Ability to maintain high degree of confidentiality.
  • Ability to attend pertinent workshops pertaining to position and update skills as required.
  • Consistent, reliable attendance according to established work schedule is required.
  • Knowledge of legal and reporting requirements of school district financial and state/school district accounting and financial relationships or other public sector financial accounting experience.
  • Excellent written and oral communication skills.
  • Ability to devise new forms and establish procedures for record-keeping in accordance with generally accepted principles of accounting.
  • Ability to apply policies judiciously and follow oral and written instructions carefully.

Responsibility

Responsibilities include:  working independently under broad organizational guidelines to achieve unit objectives; and operating within a defined budget.  Utilization of some resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to significantly impact the organization’s services.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally clean and healthy environment.

Qualifications (Education & Experience)

Education        Bachelor’s degree in accounting

Experience      Five or more years of experience in a local school district, business office or similar experience in a governmental or non-profit agency working in the areas of accounting, budgeting and financial reporting AND actively enrolled in pursuing an accounting Bachelor’s Degree.

 

Required Testing                                             Certificates & Licenses
None Specified                                                 Valid First Aid Certificate

Continuing Educ./Training                             Clearances
None Specified                                                 WA State Misconduct Clearance
Criminal Justice Fingerprint/Background Clearance

FLSA Status                            Approval Date                         Salary Grade

POSTED:  October 22, 2019
APPLICATIONS  ACCEPTED  THROUGH:  Open Until Filled

NONDISCRIMINATION STATEMENT

The Washougal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination:  Civil Rights Coordinator:  Aaron Hansen, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050; Title IX Officer:  Gary McGarvie, 1201 39th Street, Washougal, WA 98671 , (360) 954-3104; Section 504 Coordinator:  Aaron Hansen, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050.