WASHOUGAL SCHOOL DISTRICT
2019-20 Position Opening
In-district Transfer Only

HIGH SCHOOL REGISTRAR TECHNICIAN

Washougal High School
8 hours per day (7:30 am – 4:00 pm)

5 days per week  (Monday-Friday)
(Start and end times are subject to variation based upon changing needs.)

212 days a year

Rate of pay 22.44 – $25.76
(60 work days probation for new employees)


Purpose Statement:

The job of High School Registrar Technician is done for the purpose/s of providing a variety of clerical support; communicating information to staff, the public, and other districts; documenting information on students functioning and recommendations regarding class placement, ensuring compliance with financial, legal and administrative requirements, and providing information and direction.

This job reports to Building Administrator

Essential Functions

  • Assists with enrollment and withdrawal activities (e.g. sets up permanent cumulative records, requests transcripts from other schools, interpreting transcripts, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
  • Communicates with a variety of persons and/or agencies (e.g. other schools/districts, colleges, employers, students, staff, parents, military, etc.) for the purpose of processing information on transcripts and a variety of enrollment and graduation issues.
  • Compiles student records (e.g. birth certificates, transfers, immunization, credits, student grades, etc.) for the purpose of meeting state, federal and/or district requirements.
  • Evaluates transcripts under the guidance of certificated staff, for incoming students, both domestically and foreign for the purpose of determining credits allowed and comparability of course titles.
  • Maintains a variety of files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
  • Maintains a variety of student records and files (manual and computer) (e.g. report cards, failure letters, correspondence, permanent cumulative records, scholarship, etc.) for the purpose of documenting and/or providing reliable information.
  • Maintains confidentiality of student and district records for the purpose of keeping all parties in a safe environment.
  • Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.
  • Monitors assigned district activities and/or program components (e.g. attendance, BECCA bill, truancy, court, class ranking, permanent record tracking and storage, report card issuance, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
  • Oversees student workers for the purpose of developing office skills and ensuring their understanding of established policies and procedures.
  • Performs enrollment and withdrawal activities (e.g. sets up permanent cumulative records, requests transcripts from other schools, interpreting transcripts, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements (as assigned).
  • Prepares a variety of reports and written materials (e.g. state reports, class rankings, grade checks, memos, letter, etc.) for the purpose of conveying information and meeting state, federal and/or district requirements.
  • Processes a variety of documents and materials (e.g. transcripts and transcript requests, teacher record books, enrollment/withdrawals, student data, credits from other institutions, etc.) for the purpose of disseminating information to appropriate parties.
  • Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.

Other Functions

  • Assists other personnel as needed for the purpose of ensuring an efficient and effective work environment.
  • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the functions of the job include:  applying pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software application.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.  Specific knowledge required to satisfactorily perform the functions of the job includes:  concepts of grammar and punctuation; office methods and equipment; legal procedures, policies, and regulations related to student enrollment and confidentiality of student records.

ABILITY is required to schedule activities and/or meetings; routinely gather, collate and/or classify data; and use basic job-related equipment.  Flexibility is required to work with others; and analyze data utilizing defined but different processes; and operate equipment using standardized methods.  Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. In working with others, problem solving is required to identify issues and create action plans.  Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.   Specific abilities required to satisfactorily perform the functions of the job include:  being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; maintaining confidentiality and working with frequent interruptions.

Responsibility

Responsibilities include:  working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget and/or financial guidelines.  Utilization of resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands:  some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.  Generally the job requires 70% sitting, 20% walking, and 10% standing.  The job is performed under a generally hazard free environment.

Experience        Job related experience with increasing levels of responsibility is desired.
Education         High School diploma

Required Testing                                     Certificates & Licenses
Pre-employment Proficiency Test             Valid First Aid Certificate

Continuing Educ./Training                   Clearances
WA State Apprenticeship Program          WA State Misconduct Clearance
Criminal Justice Fingerprint/Background Clearance

FLSA Status                              Approval Date               Salary Grade
Non Exempt                                                                    Sch A Technician – HS Registrar Tech

 

POSTED: January 27, 2020
APPLICATIONS  ACCEPTED  THROUGH:  January 31, 2020

NONDISCRIMINATION STATEMENT

The Washougal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination:  Civil Rights Coordinator:  Aaron Hansen, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050; Title IX Officer:  Gary McGarvie, 1201 39th Street, Washougal, WA 98671 , (360) 954-3104; Section 504 Coordinator:  Aaron Hansen, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050.