WASHOUGAL SCHOOL DISTRICT
2018-19 Position Opening
Open to the Public

 

SPECIAL SERVICES ADMINISTRATIVE ASSISTANT TECHNICIAN

8 hours per day  (7:30 a.m. – 4:00 p.m.)
5 days per week (Monday – Friday)
260 days per year

(60 work days probation for new employees)
Permanent Rate:   $19.78 – $22.71

Purpose Statement:

The job of Special Services Administrative Assistant Technician is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support; monitoring program funds; communicating information on behalf of and acting as a liaison for assigned Administrator to/with school staff, parents, guardians, other school districts, auditors, public agencies, the public, etc.

This job reports to the Special Services Director.

Functions

  • Maintains a variety of fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
  • Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.
  • Processes a variety of documents, mail, and materials for the purpose of disseminating information to appropriate parties.
  • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Essential Functions

  • Assists in monitoring program related budgets for the purpose of providing information to assigned administrator(s) in order to ensure that program activities are funded appropriately and in compliance with all relevant district, state, federal and grant regulations.
  • Compiles data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, research, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
  • Maintains a wide variety of manual and electronic files and records for the purpose of providing documentation in accordance with administrative and legal requirements.
  • Monitors assigned departmental activities and/or program components for the purpose of achieving goals; meeting target dates; and complying with financial, legal and/or administrative requirements.
  • Orders and maintains inventory of supplies, forms and materials for the purpose of ensuring items’ availability.
  • Organizes a wide variety of meetings and/or program components (e.g. in-service events. presenters, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
  • Prepares a wide variety of reports, documents and correspondence (e.g. meeting materials, state reports materials, spreadsheets, multimedia presentations, etc.) for the purpose of assisting assigned administrator(s), documenting activities, providing written reference and/or conveying information.
  • Processes a wide variety of documents and materials (e.g. purchase orders, leave forms, time sheets, expense receipts, etc.) for the purpose of supporting program activities, disseminating information, and maintaining compliance with program, District, state and/or federal requirements.
  • Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, state auditors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Schedules a variety of program related activities (e.g. meetings, workshops, presenters, travel arrangements, facilities usage, etc.) for the purpose of assisting in meeting staff professional development needs/requirements and ensuring the efficient utilization of funds, personnel, equipment and/or facilities.
  • Supports assigned administrator(s) for the purpose of providing assistance with their administrative functions and meeting department and District objectives.

Other Functions

  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
  • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
  • Participates in a variety of meetings, workshops, trainings, etc. for the purpose of providing or receiving information, coordinating activities and supporting the achievement of department and District objectives.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities 

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the function of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.  Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; office methods and equipment; legal procedures, policies, and regulations related to Community Education.

ABILITY is required to schedule activities and/or meetings; routinely gather, collate, and/or classify data and use basic job-related equipment.  Flexibility is required to work with others; analyze data utilizing defined but different processes; and operate equipment using standardized methods.  Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.  In working with others, problem solving is required to analyze issues and create action plans.  Problem solving with data requires analysis based on organizational objective; and problem solving with equipment is limited.  Specific abilities required to satisfactorily perform tee functions of the job include:  being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; multi-tasking; maintaining confidentiality and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating with others; and operating within a defined budget and/or financial guidelines.  Utilization of resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and /or pulling; and significant fine finger dexterity.  Generally the job requires 70% sitting, 20% walking and 10% standing.  The job is performed under a generally hazard free environment.

Experience        Job related experience with increasing levels of responsibility is required.
Significant experience with Skyward or other complex database systems

Education         Minimum: High School diploma with 2.5 GPA

Required Testing                                               Certificates & Licenses
Pre-employment Proficiency Test                           Valid First Aid Certificate

Clearances                                                         Continuing Educ./Training
WA State Misconduct Clearance
Criminal Justice Fingerprint/Background Clearance

FLSA Status                              Approval Date                           Salary Grade
Non Exempt

POSTED: August 30, 2018
APPLICATIONS  ACCEPTED  THROUGH:  Open Until Filled

NONDISCRIMINATION STATEMENT

The Washougal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination:  Civil Rights Coordinator:  Marian Young, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050; Title IX Officer:  Marian Young, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3050; Section 504 Coordinator:  Allison Blakely, 4855 Evergreen Way, Washougal WA 98671, (360) 954-3020.